Eleven text panels, written by the original curators, are an intergral part of the exhibit—approximately 11”x17” and 36 caption labels, all mounted on foam core boards. This text is available in Microsoft Word if new text materials are needed. As noted before, the original acknowledgement panel is an integral part of the exhibition and must be shown with it in all venues. Exhibit borrowers may add additional text panels acknowledging local sponsorship and support if desired. 

Also in the crates are a minimal number of reprints of an article “The Great Illuminator,” by Philip Cialdella and Clara Powell, published in LD&A Magazine in May 1993.

The works, which are provided with oz-clips on the back of the frames, may be hung on permanent walls or on portable exhibit wall panels, provided by the borrower. Approximately 70’ of wall space is required. If portable exhibit walls are used, eight fabric-wrapped, double-faced 4′ x 8′ show panels, plus twenty similar 16″ x 8′ divider buttresses will be needed.

A lighting system was devised in 1994 to be attached to portable exhibit walls. The system consists of sections of track with a track plug modified to power the track from the top of the display panel.

There are eight 5’ track sections and sixteen fixtures included in the packing crates. The fixtures will accommodate 60W Hybec HY60W/DC frosted lamps.

Following is a list of expected expenses for the Kelly Exhibition:

• Transportation of freight (3-4 crates of art and 2-3 crates of lights) to and from Time Record Storage in New York City to intended venue. Exhibits must be shipped by a commercial fine arts carrier. The borrowing institution is responsible for arranging details of incoming and outgoing shipments, and for insuring the exhibition while in transit.
• Insurance- (door-to-door) during transport and exhibit for US$40,000.
• Drayage (if applicable)
• Rental of portable exhibit walls
• Unpack and Hang
• Take down and Pack
• Graphics
• Reprinting and mounting of labels, text panels, credit panels
• Reprints of handout brochure
• Reprints of LD&A article
• Invitations or announcements
• Lighting Related – lamps, wiring, hanging of existing track, aim and focus (note: original works on paper in the exhibit require low light levels).
• Security
• Contingency (15%)
• Catering costs for reception (if needed)

Additional requirements:

The borrowing institution’s exhibit space must meet minimum technical requirements regarding space, security, environmental controls, staff, access, and storage.

SPACE.

Limited access, gallery-type area. An open hallway, mall, or lounge is not acceptable. There must be adequate storage space for exhibit crates.

PROTECTION

Professional guards or other trained persons whose principal duty is the supervision of the exhibition.

The exhibit area must be locked and secure during closed hours. Alarm system and/or night guards during night hours are preferred but not required.

HANDLING:

Handling, including unpacking, hanging and repacking, must be by an exhibits technician, or other person trained in handling museum objects.

ENVIRONMENTAL CONTROLS

Direct sunlight should be diffused or eliminated.

Fire protection according to local ordinance.

INSURANCE

The exhibition is covered by a comprehensive, all-risk fine arts policy, which is effective provided that security requirements specified herein are maintained, and that the borrower provides careful and professional handling of exhibitions. In the event a claim results from loss or damage while the exhibition is in the borrower’s custody, the borrower is responsible for the deductible.